Adjust Inventory

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Quickly take inventory or add and delete items from stock.
 
Instructions
 You can use the Adjust Inventory Action to quickly add items to your inventory, or delete them. Note: When deleting inventory counts will be appropriately reduced by the Adjust To number or changed to the Change To quantity, however, no record of the deletion will be maintained.

  1. To run the Adjust Inventory Action, click the Actions tab on the Company Database. Locate the following item then click an icon (or, simply click a link below).

  1. The following screen will appear.

  1. The dialog is blank when it opens. You can enter items individually using a bar code wand or by typing the Product Number in the Product column of the grid. You can also lookup products by clicking the button which appears in the grid. Alternatively, you can Prefill the list with all your existing inventory by clicking the Prefill button. Note: The grid will not include any items in your inventory which you have marked as "Non-Inventory Items."

    Depending on the number of products in your inventory, Prefill may take a few seconds or several minutes to process. Please wait for it to complete, and do not close, end task or restart during the process. Prefill will not include any items in your inventory which you have marked as "Do not track inventory for this item."
     

  2. As you enter each item or scroll through the Prefill list you can adjust quantities up or down using the Adjust by Method. Enter a number to adjust quantities (e.g., to add three more items to inventory enter the number 3. If you had 2 in inventory this will add 3 more for a total of 5). If you are not using Prefill, you can default the number of items added or deleted by selecting a value in the Default Adjust by field. The default number may be changed as you enter items, or you can check the Skip the Adjust by field and simply enter or wand items. This is quicker if you always add or subtract one.
     

  3. Instead of adjusting items, you can change quantities to a different number by selecting the Use Change To method. As you enter items or scroll through Prefill items you enter the actual number you wish to show in stock (e.g., If you enter 4 then the number in stock when you save will show a quantity of 4 in Mailware). You can use either Adjust By or Change To in any single session.
     

  4. When you have finished a session close all workstations running Mailware, then click the Save button. All changes made will be written to your product database at that time. If any records were locked you will receive a message indicating that some items could not be changed. Click OK and you will be returned to the grid where only the unchanged items will be displayed. You can then Save again to make the changes.

    NOTE: If you experience a system crash or other system failure you can open the ADJINV.LOG file in your Mailware (C:\Mailw15) directory to see which changes were actually made to your database and which were not saved. You can then reenter your changes. This is a backup safety measure. 

    IMPORTANT NOTE: You should save when you have entered approximately 450 items or less. If you continue to adjust inventory beyond this number the log file may not be able to update due to a Windows' 64k limit on log file size.
     

  5. If you do not wish to save your changes click Cancel or Clear All. NOTE: ALL CHANGES MADE IN THE SESSION WILL BE LOST if you use these buttons. You will be prompted before the changes are canceled.


 
Additional Information

  1. You can enter items more than once in the Grid. This is desirable when using the Adjust by method (e.g., If you enter or wand an item and adjust it by 1, then enter it again later and adjust it by 2 the total number added to your inventory when you save will be 3). Currently when using the Change To method the same item may be entered more than once. In this situation the last item entered will be the final quantity for the product (e.g., If you enter an item with a Change To quantity of 3, then enter it again later with a quantity of 4 the final quantity in Mailware will be 4).
     

  2. When you save a session changes are made to your Product database all at once. Before the changes are written a log file (Adjinv.log) is created in your Mailware directory (C:\Mailw15). If you experience a system crash or other failure you can open the log with notepad to see which changes were made to your database, and which need to be reentered in the Adjust Inventory action.
     

  3. Greyed fields in the grid are for informational purposes only and cannot be changed. To make changes to these fields open Mailware and use the Product table. You can get more information on these fields in the Adjust Inventory action by moving your cursor over the field and waiting a moment for a tooltip to appear.
     

  4. If you wand or enter a product number that is not included in your Mailware database a message will appear stating "Product does not exist in database". You can set these items aside and add them to your product database through Mailware as in item 3 above.
     

  5. The Adjust Inventory action does not support fractional quantities.
      

  6. After entering all data click the button to close and save the screen.

 

See Also:
Receive Inventory